Ch14 Focusing on the Future

Chapter 14 - FOCUSING ON THE FUTURE Chapter 14 highlights some of the societal shifts, business changes, and necessary skills for successful customer service in the 21st century. To begin the class, have students write down as many changes as they can think of that will impact customer service providers in the future (e.g. technology, more cultural diversity. Chapter Outline Learning Objectives Quick Preview Future Challenges Shifts in Demographics The Impact of Education on Society Women Have Experienced Increases in Income at All Educational Levels Technology Implications A Changing Legal Environment The Role of Training and Development Skills for Success Basic Skills Reading/Writing Computation Strategies for Improvement Communication Skills Strategies for Improvement Creative Thinking Skills Strategies for Improvement Interpersonal Skills Strategies for Improvement Leadership Skills Strategies for Improvement Negotiation Skills Strategies for Improvement Problem-Solving Skills Strategies for Improvement Technical Skills Strategies for Improvement A Final Thought About Customer Service Building for Tomorrow Chapter Summary Service in Action Key Terms and Concepts Chapter Review Questions Search It Out Collaborative Learning Activity Planning to Serve Instructional Suggestions Since this chapter focuses on the future, you may want to bring in various articles and materials (or have students do so) on trends in industries that will create or enhance customer service jobs of the future. Use these as a discussion catalyst. Other options to enhance the material in the chapter include: Have a panel of business people from the community come in to discuss changes that their organizations are going through to create better service environments for the future. Take students on a field trip to organizations using cutting edge technology to serve the community. If there happens to be a business exposition in town presenting information on technology or service, take the class on a field trip or have them attend on their own and report back at least one thing they discovered. Lesson Notes Instructor Note 14.1: Show PowerPoint 14.1 – Focusing on the Future The following are suggested instructional approaches related to Chapter 14 – Focusing on the Future that you can use to facilitate the class. QUOTE Stress that while President Bush was referring to public service, the concept also applies to the business world. Have students offer what the quote means to them. Instructor Note 14-2: Show the chapter objectives with PowerPoint 14-2- Learning Objectives and briefly discuss how you will address the material (e.g. strategies, support materials, activities). Learning Objectives At the end of this chapter, and when applying the information within, you will be able to: Identify service challenges of the future. Use knowledge of the changing demographics in the United States to better prepare to provide service. Realize the impact that technology will have on service providers. Build skills for future career growth. Develop a plan to meet the challenges. Quick Preview Instructor Note 14-3: Have students complete the Quick Preview quiz, then go over their answers and tie into the chapter content. Add any other items related to what you will cover in the class. Quick Preview Answers: 1. True 2. False 3. True 4. True 5. False 6. True 7. False 8. True 9. True 10. False FUTURE CHALLENGES The workplace is a continually evolving environment. The exciting part of that statement is that the jobs in customer service will continue to expand and provide opportunities that we do not even know about today. While no one can predict the future with any degree of certainty, economists, Futurists, and business analysts can spot trends and make fairly accurate projections. Advances in technology, the changing scope of your customer base, changing roles of women and minorities in organizations, and global competitiveness that you have read about in this text are only the beginning. Bookshelves are lined with publications containing insights and research on industry, economic, business, and demographic changes over recent decades (see Bibliography). Some consistent patterns of change that have surfaced and which will directly impact your job and the customer service field are outlined in this chapter. By recognizing and understanding these trends you can better prepare yourself for the inevitable changes coming. You can also build skills to better serve your customers. SHIFTS IN DEMOGRAPHICS Instructor Note 14-4: Lead a discussion using Figures 14.1 – Fast Facts from the Census Bureau, 14.2 – U.S. Resident Population as of September 2003, Figure 14.3 – Projected Resident Population of the United States as of July 1, 2050, Figure 14.4 – U.S. Age Distribution in Percent: 1990 and 2000, and Figure 14.5 Percent of Total State Population 65 years and Over: 1995-2025 to show how the demographics in the United States are changing. Elicit ideas on changes students have noted and how these shifts are impacting, product and service development and delivery. Talk about how these shifts will impact service providers by creating a need for them to have more skills and knowledge related to a wider variety of people outside their own cultural group. Use PowerPoint 14.4 – Projected U.S. Resident Population and PowerPoint 14.5 – U.S. Age Distribution during your discussion to point out changes in the demographic makeup of the United States. For several decades, U.S. government analysts have been tracking changes in the societal makeup of the United States and other countries. According to the U. S. Census Bureau, people are living longer. The median age of the U.S. population in 2000 was 35.3, the highest it has ever been, and up from 32.9 in 1990 while the average life expectancy for men of 74.1years of age and women 79.5 years. For the first time in the history of the census, the 65-and-over population increased at a slower rate than the overall population. These trends will mean more customers demanding service and, coupled with the decline of births as a result of the "baby bust" (people born to Baby Boomers after 1964), will contribute to a strain on a service system already suffering from an acute shortage of entry level employees. Like most other countries, the population continues to diversify (see Figures 14.2, 14.3, 14.4, 14.5, and 14.6). The number of people in the 15-19 year old age group saw some growth between 1990-2000 (approximately 2.5 million) while the group from 20-34 years of age declined by nearly three and one-half million. Instructor Note 14-5: Show PowerPoint 14-6 Impact of Education on Society The Impact of Education on Society An additional factor related to income and retirement readiness is that statistically, men with a high school diploma or less have experienced a loss of income in the years between 1963 and 1997. The numbers have improved somewhat since then. This is a problem from a service standpoint because buying power is reduced significantly when people attain a lower level of education. According to the National Center for Education Statistics (NCES), over the last decade, between 347,000 and 544,000 10th- through 12th-grade students left school each year without successfully completing school without completing a high school program. Between October 201 and October 2002, about 400,000 young adults left school. Of those numbers, less than 12 percent are young women while 15.8 percent are young men. The unemployment rate in 2002 was 16.9 percent for this dropout group. Those who did attain a high school diploma have seen their salary shrink from $28,914 in 1963 to $25,453. On the other hand, women with the same educational level have seen their salary grow from 11,028 to $13,407 during the same period. On the upside, the Bureau of Labor Statistics reports that over sixty-five percent of the high school graduating class of 2002 was enrolled in college or university by the fall. This equates to a 3.5 percent increase from a year earlier and is the highest rate since 1998. Additionally, the “total college-level job openings between 1998-2008 will be nearly equal to the number of college-educated entrants to the labor force…a primary reason is the large number of retirements expected from workers on the leading edge of the ‘baby boom’ generation…who are college educated.” More than in the past, a larger percentage of the current graying population of baby boomers are college educated. As a result, many Baby Boomers earn more income than their predecessors did. Since 1963, the median income levels have risen for men and women who have a bachelor’s degree or higher. According to the Census Bureau, the aggregate income of college-educated households jumped 54 percent between 1991 and 2000, compared with a 12 percent increase for high school graduates. As a result, the 27 percent of households with a bachelor's degree or higher now take home 44 percent of all aggregate household income. This means that the college-educated group will have more disposable income than in the past and will likely use it for a variety of services that allow them to enjoy more free time and/or retirement. Figure 14.6 - Households Age 25 and Older byEducational Attainment (Mean Income Earnings) provides more information on the relationship between education level and earning potential. Women Have Experienced Increases in Income at All Educational Levels In 2001, women who worked full-time, year round earned 76 cents for every $1 earned by their male counterparts. While the gap in gender earnings leaves room for improvement, it represents the highest female-to-male earnings ratio in history. Similarly, there has been movement toward gender parity among husbands and wives in married-couple families. In 2002 women who earned more than their spouses increased to 28 percent. The long-term impact of this increased earning power will be to elevate women's lifetime earning potential. This is a particularly important development, because women, on average, live 8 to 10 years longer than men. This means they will need that increased lifetime earning power to sustain themselves in their later years and to purchase more personal goods and services. An additional demographic shift impacting customer service professionals is the increase in number of women, people of color, and immigrants entering the workplace. This shift is being fueled to a great extent by the increasing birth rate in virtually all demographic groups. The birth rate had decreased slightly at the end of the 20th century. Projections are that the numbers will continue to go up until around the year 2011 when they are expected to exceed the highest number of births ever achieved in the 20th century. Much of the growth can be attributed to such factors as the children of Baby Boomers (who in many cases delayed starting a family until later in life) beginning to create their own families. As a result of increased births, coupled with increased immigration, the U.S. population is expected to grow by about 29 million people through 2020 and 80 million by 2050. Of that population growth through immigration, census projections are that of that growth, each year, 4 of 10 people will be Hispanic, 3 of 10 Asian and Pacific Islander, 2 of 10 non-Hispanic white, and 1 of 10 Black. Births would account for 2 of 5 people being non-Hispanic white, with the remainder being equally distributed among Hispanic, Black, and Asian and Pacific Islanders. These changes will mean you will be servicing and working with a larger, diverse group. For that reason, the ability to speak a second language (e.g. Spanish) and to have a sound knowledge of the differences outlined in the Chapter 8 of this book, related to cultural differences and non-verbal communication cues, will be extremely important to your success and that of your organization. Instructor Note 14-6: Separate students into equal sized small groups. Give them 10 minutes to answer the questions in Work It Out 14.1 - Targeting an Audience then re-assemble the class and discuss their answers. Tie into the changing demographic figures discussed earlier. Address the need for businesses to stay current with trends in society in order to stay in business and remain competitive. Add any additional issues related to this topic that you feel are pertinent for your area of the country or specific industry that is located in your part of the country. TECHNOLOGY IMPLICATIONS In addition to all the changes that the future holds in terms of a broader demographic customer and worker base, there will be immense opportunities and challenges for you and your customers in the area of technology. As you read in Chapter 9, at no time in history has technology been more prominent in businesses, nor more complex. Changes are occurring so rapidly that you will have a continual need for training, retraining, and educating yourself on software and delivery systems including computer hardware, telephone systems, FAX machines and other business and industrial equipment. The great part about all this innovation is that you are poised to be better-educated and technically literate than past generations of service workers. You also have the potential to increase your earning potential far beyond what someone in a similar service job in the 20th century could expect. Technology has also changed the roles and needs of customers. Often, they actively participate in the design and delivery of goods and services tailored to fit their own needs and preferences. One example of this is that customers are driving manufacturers to use shorter and more tailored production runs that will produce merchandise in a more timely manner and be customized to the individual’s need rather than a mass market. What this means is that organizations must learn to address the need of the individual while delivering products and services in a timely, effective manner. Equipment is being designed to allow more specialized focus on individuals. As a result, customers are also getting actively involved in the service process. Customers now play a role in such activities as the design of their own homes and insurance packages. They are also reducing wait times and service effectiveness by accessing such innovations as “iris reading” technology that can scan a customer’s eye to verify identification much like a password does today or voice recognition software that allows customers to record passwords in order to access personal account information (e.g. at a bank ATM). The latter not only helps increase the speed of service, but also adds an additional measure of security for account information since only the person recording the original password can access the account. Instructor Note 14-7: Discuss some of the technological advances being made in the workplace that improve service delivery potential. Refer back to some of the material covered in Chapter 9. Have students think about the how technology has affected their lives as consumers. ASK: What implications do their experiences have related to their ability to effectively serve customers? Lead a brainstorming session on the types of products and services that students have purchased or seen available on the Internet and/or television (infomercials or Home Shopping Network). Discuss their responses as a group. Also discuss the impact of technology on the future of the customer service profession. Show PowerPoint 14.7 – E- Commerce Fast Facts and refer to Figure 14.7 – E-Commerce Fast Facts. Instructor Note 14-8: Divide students into equal groups and have them spend approximately 5-10 minutes completing Work It Out 14.2 – Analyzing New Business Trends, then assemble the group. Elicit their responses and lead a discussion on the types and number of personal service businesses there are available. Instructor Note 14-9: Prior to class, do some research on the Internet to locate information on various workplace and consumer laws that impact customer service. One good source is the Federal Trade Commission’s web page. Lead a discussion with students on what you find. A CHANGING LEGAL ENVIRONMENT Instructor Note 14-10: Use PowerPoint 14.8 – Changing Legal Environment as you discuss major legislation that has impacted the workplace. The face of American business has changed dramatically in the last part of the twentieth Century. Consumer protection has taken on a powerful shape. Legislators as well as advocacy groups have paraded before Congress and the public to demand that customers be treated well and fairly. Additionally, they demand that organizations that seek to cheat, defraud or violate consumer rights and the law are dealt with harshly, often paying millions of dollars in repatriations. Examples of these advocacy efforts include a backlash against the tobacco industry and producers of silicon breast implants by various states and individuals. Not only are legislators and activists seeking to stem the production and distribution of products viewed as hazardous, but they are also seeking financial restitution for those harmed by such products. In both the tobacco and chemical companies (e.g. Dow-Corning) the impact of such efforts has been seen as states have successfully filed lawsuits against these companies and won millions of dollars in punitive damages for injured consumers. The ultimate impact of such cases will be more accountability by organizations for the products and services they provide, potentially higher consumer costs as the expenses from these suits get passed along to customers, and ultimately the downsizing of such organizations which impacts the workforce. Starting with enactment of legislation such as, The Civil Rights Act of 1964 (which prohibited discrimination based on race, color, sex, religion, or national origin), The Americans With Disabilities Act of 1990 (which provided access to such things as telecommunications, transportation, the workplace), and consumer protection laws that protect against telephone, mail and Internet fraud, customers have been serviced differently. These laws are designed to guarantee specific rights to consumers as a group and specific sub-groups within society. Ignorance of laws is not an acceptable defense, therefore, many companies that might otherwise discriminate or abuse customer rights have been forced to change their operational practices. As you saw in Chapter 8, some groups also have special needs. Effectively serving these needs and complying with laws requires a raised awareness and skill level. Many organizations now make awareness training for laws affecting customer service part of the orientation of new employees. Even if your employer doesn't provide such training on discrimination and equal access laws, you would be well advised to check with your local library, the Internet, and/or publications that deal with workplace issues and consumer rights to read about pertinent requirements that affect you as a service provider. Instructor Note 14-11: Either separate students into equal groups or lead a classroom brainstorming related to the questions in this activity. As part of the discussion, bring in other types of legislation that impacts consumers (e.g. gasoline, cigarette, and sales taxes, “blue laws” that prohibit sale of alcohol during certain hours in some jurisdictions, or any other regulations that are specific to your region of the country. THE ROLE OF EDUCATION AND TRAINING Instructor Note 14-12: Lead a discussion on the importance of education and training in preparing to provide quality service. Elicit examples of training that students have received from employers and add your own examples. In past decades, hard work and sweat alone often lead to movement up the career ladder, sometimes into the executive office, but that isn't necessarily the case today. In the latter part of the 20th century, many of the job skills needed by workers were taught in high school, vocational schools, or college and university systems. They were also provided through apprenticeship programs sponsored by employees or government entities or through companies providing specialized training to organizations and employees. There was also some degree of on the job training provided once a person was hired by an organization. SKILLS FOR SUCCESS Instructor Note 14-13: Use the PowerPoint 14.9 - Skills for Success slide to discuss the various skills necessary for future customer service success. Stress the need to develop and hone each of these skills by discussing the sample strategies provided and soliciting others from the students. Also offer your own ideas Change will continue to be the workplace norm. To step ahead of others today and in the future you'll need specific aptitudes, abilities, and skills. Skills that work today may not work tomorrow. Maintaining status quo or simply meeting minimal standards is not acceptable by today's customer and employer. You must be versatile enough to handle the unusual, tailor product and service delivery, and interact with a variety of customers in many situations. Basic Skills Reading and Writing This is a crucial skills since service providers spend so much tome reading and responding to customer inquiries and addressing their needs. Service employees spend hours of their days reading forms, correspondence, directions, and technology support materials. They do this to extract ideas, information, and concepts crucial for effective job performance and enhanced customer service. Employees also respond to memorandums, e- mails, and letters as they share information in writing with others. Failure to interpret information correctly and respond concisely creates misunderstandings and sends a negative image of you and your organization. - Computation skills The ability to perform basic math functions and to analyze figures, research data, deal with financial situations, work with measures and distances, and solve problems is critical for many service workers as they compute (addition, subtraction, multiplication, and division) and analyze figures and research data, deal with financial situations, and work with measures and distances, or solve problems in a number of jobs. Although many computer software programs are equipped with tools to assist in such functions, it often comes down to the human mental capability to pull everything together and find an answer. This is especially true in situations when the computer systems fail (e.g. a cash register ceases to function at the time when you are giving a customer change and you have to computer the correct amount in your head). Instructor Note 14-14: Elicit examples of situations in which the were a customer and technology failed a service provider. How did the service provider handle the situation? What did he or she do? What was the impact on service? What can they do as service providers if similar situations occur when they are servicing customers? Communication skills As you saw in Chapter 3-5, the ability to ask questions correctly, provide feedback, listen, read non-verbal cues, and share ideas effectively is a key to effective customer service. Since these are “life” skills, you can practice them anywhere and gain in your personal as well as professional relationships. Look over the following strategies and select a few to work on. Critical Thinking Skills Today’s service providers must look beyond traditional ways of servicing customers. They must be creative in their service delivery. To become a valued asset, you need to be able to go beyond normal Paradigms (the way you typically view things). By breaking out of the traditional way of thinking, looking for new ways of doing things, and focusing on excellence, you move ahead of many co-workers who satisfy him or herself with the status quo. Try the following tips for improvement. Instructor Note : 14-15: Have students get together in equal sized small groups to share their customer service paradigms. Have them create a group listing of these paradigms. After 10-15 minutes, elicit examples and as a group brainstorm ideas for avoiding or breaking out of routine paradigms in order to more creatively serve customers. Interpersonal Skills The ability to work with a wide variety of other people is more important in today’s workplace than at any point in the past due to the diversity that exists. At no time in the history of business in the United States is the skill of working effectively with others, especially those who are different from you, more important. Many companies have now adopted a team environment where employees work together as a group on projects or tasks, are accountable for results as a group, and are rewarded as a group. An inability to function in such an environment can lead to personal, team, and organizational failure while also potentially alienating customers. In the customer service arena, your ability to deal with others in a variety of situations can determine whether or not you succeed. You must be able to communicate and relate with a variety of personality and cultural styles, be willing to share information and interact with others, and deal with changing situations. Some ways to accomplish these things follow. Leadership Skills Leadership roles are shifting in organizations. All employees need to be able to look at the “big picture” of what customers need, want, and expect and to determine better ways to address these issues for the customer. Leadership is more than just being visionary though. Leadership involves taking initiative when you see something that needs to be done or corrected, speaking up when you have an idea or opinion, and working proactively to improve the organization so that customers will ultimately receive a higher quality of service. Additionally, as a leader, you should work to inspire those around you, Through demonstrated integrity and a high standards of ethics, you will be able to establish credibility for yourself and organization and build trust between yourself and your customers. As discussed in earlier chapters, organizations are evolving. In addition to the shift to team environments, many organizations are creating leadership positions by simply giving more decision-making power to lower levels of employees. In a lot of cases, this is due to the downsizing trend that started in the last two decades of the 20th century. In other instances, it is simply in response to a changing marketplace and an attempt to improve the quality of service offered. As many levels of management are eliminated, someone has to pick up the responsibilities left behind. By default, these responsibilities often go to frontline employees in an effort to help facilitate faster, more customer-focused service. The term many people use for this redistributed role of power is empowerment. Unfortunately, as you have read elsewhere in this book, organizations sometimes fail to change policies and procedures to support this expanded decision-making given to employees. That can lead to frustration and ultimately failure, especially when dealing with a customer in a variety of settings. As organizations continue to change, employees will be required to assume new roles, utilize more vision (look forward to spot trends and potentials pitfalls), and exercise leadership not normally associated with their jobs. They will also be held more accountable for actions as their jobs and roles become more fluid and flexible. For example, at some point you may need to take control of a situation or project in order to bring about resolutions or possibly satisfy a customer. Depending on your organizational culture, this will often be expected in the absence of guidelines or directives from supervisors or team leaders. Instructor Note 14-16: Leadership roles are changing in many organizations. Discuss these trends and how many organizations are “empowering” employees to handle situations that were previously reserved for supervisors. Explain why this is occurring (e.g. elimination of middle management, team environments, and reengineering within organizations). Elicit examples that students have seen of this trend. Negotiation Skills Many of the daily encounters you will have with customers, vendors, coworkers, and bosses will test your ability to compromise, collaborate, accommodate, and work toward a situation both parties can live with (win-win problem solving). Many of the daily encounters you'll have with customers, vendors, co-workers and bosses will test your ability to compromise, collaborate, accommodate, and work toward a situation both parties can live with (win-win problem solving). In reality you negotiate all day long, often without realizing it. You negotiate meals with your family, assignments and time schedules at the office, and products, services, and pricing with your customers. Negotiation involves all the key interpersonal communication skills you have read about in this book (e.g. listening, asking questions, and giving feedback). Negotiation skills are very important in dealing with the various types of issues that surface each day in the workplace. Whether you are dealing with internal or external customers, your boss, or whomever, your ability to cope and objectively work toward problem resolution is crucial. This often requires flexibility and the ability to take a variety of approaches when interacting with others. Like anything else, improvement in negotiating comes with practice. The more aware you are of your negotiation style and the more skills you add to your communication repertoire, the better you will get. There are number of negotiation models, seminars, and books on the market that can help you. Some of the more prominent are written by Gary Karrass, Raymond Cohen, and Roger Fisher and Richard Ury. Instructor Note 14-17: Elicit student examples of times when they were involved in a customer service negotiation, either as a provider or customer. Discuss the techniques they experienced/used in coming to a resolution? Elicit ideas they have on what might have improved the outcomes of the examples presented. Problem-solving Skills As the workplace evolves, employees are being asked to do more with less (e.g. less money, resources, staff) while maintaining a high level of quality service. Your employer will likely look to you to recognize problems, develop resolution strategies and implement them. How well you can do this is crucial. The following are suggestions, coupled with what you read in Chapter 9, can get you started in developing or honing your skills. Technical Skills So much of today’s service function is tied to technology that each provider must become proficient in using a variety of equipment and software. Since so much of the customer service function is tied to various aspects of technology, you'll need to adapt to and master a variety of technical skills. In order to process information and serve the customer, you'll access various sources of information stored in computers. You will also need to operate a variety of machinery, equipment, and technology in order to be successful. A FINAL THOUGHT ABOUT CUSTOMER SERVICE Throughout this book, we've reviewed issues, problems and strategies related to better serving the customer. We've looked at trends and how they do or will affect you as a customer service provider. Knowledge of all of those topics is crucial for the delivery of service excellence. However, the key component of the process is the customer. Never lose sight of the fact that the customer is your reason for existence in the workplace. Focus all of your energies on understanding and responding to the customer and his or her needs. A good summary of this concept can be found on walls of organizations all over the country. It is reprinted here. You may want to make a copy of it for your work area wall as a reminder of your purpose. Instructor Note 14-18: Go though each one of the tenets of the Service Motto and discuss what they mean to students. Elicit examples from them. A CUSTOMER is the most important person in any business. A CUSTOMER is not dependent on us-we are dependent on them. A CUSTOMER is not an interruption of our work - he/she is the reason for it. A CUSTOMER does us a favor when he/she calls - we are not doing him/her a favor by serving. A CUSTOMER is part of our business - not an outsider. A CUSTOMER is not a cold statistic - he/she is a flesh-and-blood human being with feelings and emotions like our own. A CUSTOMER is not someone to argue with or match wits with. A CUSTOMER is a person who brings us his/her wants - it is our job to fill those wants. A CUSTOMER is deserving of the most courteous and attentive treatment we can give him/her. A CUSTOMER is the lifeblood of every business. Like this operational motto, this book contains only words tied together to express concepts and ideas. It is up to you to decide whether the strategies and techniques you've read about are valuable. If you decide they are, you'll then have to develop an action plan for implementation. This book is not the crucial link with your customer - you are! CHAPTER SUMMARY Instructor Note 14-19: Spend a few minutes to review the key aspects of the chapter. Review the objectives in doing so and use a question and answer format to determine what students learned. Have students think about everything that they have experienced in this text, then have then turn to the Appendix section and develop an Action Plan for using what they have learned. For years, some American organizations have taken a relaxed approach to doing business, in which they disregarded growing competitors. In recent decades, as competition from Asia, Europe and other continents has gained momentum, companies in the U.S. that were previously satisfied with status quo began to pay attention. Recent decades have brought about a realization of the simple fact that traditional product and service leaders won't remain leaders in the face of strong competition. This awareness has served as a wake up call to those organizations. Is it too late for those companies to regain their competitive edge. Time will tell, but the fact that awareness and focus are now centered on creating true customer-focused cultures is a good indication that there is strong a chance of success in the future. SERVICE IN ACTION – JCPENNY COMPANY, INC Instructor Note 14-20: The JCPenney Company has been around for over 100 years where many competitors have failed and gone away. Discuss the reason for some of their success and talk about how this has implications for other companies. You may want to gather additional research on the company from the Internet and other sources before class. KEY TERMS AND CONCEPTS Instructor Note 14-21: Use the key terms and concepts at the end of the chapter as a review vehicle, if desired. This might be in the form of a verbal quiz in which you ask students randomly to define the terms or describe the concepts. CHAPTER REVIEW QUESTIONS Instructor Note 14-22: Have students individually answer the Chapter Review questions, then review their answers as a group. Possible Answers to Chapter Review questions: 1. What are some of the major challenges that lie ahead for customer service professionals? A shift in demographics in society, additional and different technology, a shift to an Internet economy, changes in the legal environment, and a need for better-trained and skilled employees. How will projected changes in the demographic makeup of society impact the customer service profession from a customer perspective? From the customer service professionals perspective? Customers will likely expect that service providers will have a broader understanding of different needs that customers have based on demographics. They will also expect service to be more effective and efficient through use of various technologies and that needs will be filled professionally. Providers will need to expand their knowledge of diversity issues, become more adept at understanding the capabilities and using technology, recognize potential legal issues, and hone their skill levels. 3. How will technology impact the way service is delivered in the future? Technology will make delivery faster and more efficient, if used properly. It will allow customers to access information, products and services virtually seven days a week, twenty-four hours a day. Through technology, providers will be able to potentially serve more customers, faster. On the negative side, too much dependency can make service providers become complacent which can lead to customer dissatisfaction when technology is misused, does not function as designed, or breaks down. 4. In what ways have you seen enacted laws affect the delivery of service in the United States? Student answers will vary. 5. How might the economy impact service delivery? As people have more income based on education, training and shifts in demographics, they will be in a position to afford and want more products and services. Since the Internet opens up the entire globe as a potential customer base, the sky is the limit, based on how well a company does at promoting itself and serving customers. Expanded access and needs will require different ways of planning and delivering service. 6. What are some of the key projections for growth in the service economy? During 1996-97 the Internet economy more than doubled to $38.8 billion dollars. By the early part of the 21st century it is projected to grow to over $350 billion dollars. Home shopping networks and Infomercials will also contribute to economic growth. 7. How important will education and training be in the future? Explain. The role of education and training will increase significantly as companies and employees hustle to be better prepared to serve customers. Training and education is the primary tool that organizations have for better preparing employees to meet the challenges of the 21st century. The people and organizations that succeed will be able to perform best in these areas and others that will grow. Millions of dollars is currently being spent to train employees, and this amount will grow. 8. What global factors have and will affect customer needs and service delivery? In addition to the shift in the demographic make-up of the world’s societies, especially in the United States, many things are changing. The world is becoming smaller due to connection via technology. Customers can shop from anywhere in the world with the right technology. This forces organizations to be more competitive and attuned to customer needs. The legal environment has also shifted. Customers have rights and they know what these rights are because they are better-informed consumers. 9. What are some of the key skills you'll need to be successful as a customer service professional in the future? Reading, writing, computation, interpersonal communication, creative thinking, leadership, negotiating, problem-solving, and technical skills will gain new importance. The people and organizations that succeed will be able to perform best in these areas and others that will grow. 10. What are some steps you can take to prepare for the customer service job of tomorrow? In addition to steps outlined in this book and the skills addressed, each student will have specific personal things they can or may want to accomplish to prepare. SEARCH IT OUT Instructor Note 14-22: Have students complete the Search It Out activity as an out-of-class assignment prior to this last session and be ready to present their findings at the next scheduled class meeting. COLLABORATIVE LEARNING ACTIVITY Instructor Note 14-23: Divide students into groups of 4-6 and have them discuss how the education system is preparing the workers of tomorrow. Encourage them to come up with specific personal examples. After 14-20 minutes, bring the group together and lead a discussion on the topic. PLANNING TO SERVE Instructor Note 14-24: Have students work individually or in groups to complete the Planning to Serve activity.