Regarding the sample fax cover sheet and sample ethical computing statement found in your textbook: you should have explained when each of them is used; and stated one specific example for each showing how their use enhances information security. Answers should include:
The Ethical Computing Statement:
When used: The ethical computing statement is used to emphasize to employees the importance of ethical behavior. It informs staff of the consequences for unauthorized access and information misuse.
Examples (1 needed): It reminds staff that client information belongs to the client as well as what comprises professional, legal, and ethical behavior. It lets staff know what constitutes an incident and how it should be handled. Yearly review of the ethical computing statement is one way to emphasize the importance of ethical behavior. Proper disposal of PHI includes shredding onsite.
Fax Cover Sheet
When used: Every fax should have a cover sheet.
Examples (1 needed): A fax cover sheet eliminates the need for the recipient to read the fax transmission to determine who gets it. The cover sheet may also contain a statement to remind recipients of the presence of confidential information. Inadvertent entry of a wrong telephone number can jeopardize sensitive information. In the event that information is faxed to a wrong number, a request to return documents may limit further disclosure. Authentication is enabled by listing the intended recipient, the sender, both phone and fax numbers and the transmittal confirmation sheet that lists the fax number.
Reference: Figure 10-2 and Figure 10-.3.
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